Bylaws

The By-Laws of the DuPage County Democratic Central Committee as approved by a vote of 82-26 on March 10th, 2016 after a month’s availability for review by DCDCC, the body which constitutes and governs the Democratic Party of DuPage County. Please write to info@dupagedemocrats.com if you would like to reach any of the By-Law Committee members who unanimously approved of it before passing it up to the body for a vote.

Bylaws of the DuPage County Democratic Central Committee

ARTICLE I.  NAME AND PURPOSE

Section 1: The name of the organization shall be the DuPage County Democratic Central Committee. (Hereafter referred to as either the “Central Committee” or “DCDCC”).

Section 2:  The purpose of the DCDCC shall be as follows:

a. Carry out all functions as set forth in 10 ILCS 5/7-8,

b. Promote the ideals and policies of the Democratic Party;

c. Find and promote qualified individuals to run for office as Democratic Party Candidates;

d. Seek to stimulate an interest in all governmental affairs and increase efficiency of all units of township, county, state and national governments;

e. Inform voters of issues and present Democratic candidates to the voters of DuPage County; and

f. Act upon civic and other matters of common interest to all residents of DuPage County.

ARTICLE II.  MEMBERSHIP AND VOTING

Section 1:  Membership. All elected and appointed precinct committeemen of DuPage County shall be members of the Central Committee.

Section  2. Voting. Elected precinct committeeman of DuPage County shall be entitled to vote at the County Convention on matters submitted to the Central Committee for vote in accord with the rules of the convention as approved by the Convention

Section 3. Proxy Voting. Proxy voting shall not be allowed at the County Convention or at any other meeting of the Central Committee or Executive Committee.

ARTICLE III.  ORGANIZATION

Section 1.  The County Chair and the officers of the Central Committee shall organize the County Convention. They shall determine and announce the date, time and place of the convention and draft its rules. The County Convention shall be governed by Robert’s Rules of Order unless a contrary rule is adopted by the convention.

Section 2. The Central Committee shall meet 29 days following the primary at which precinct committeemen were elected for the purpose of holding the County Convention.  The County Convention shall take place within DuPage County.

Section 3. The Rules for the County Convention shall be presented to the Central Committee Executive Committee at least one month prior to the County Convention for consideration, discussion, and approval. The proposed County Convention Rules as approved by the Executive Committee shall then be submitted to the County Convention delegates for approval and adoption.

Section 4. At the County Convention, the Central Committee shall do the following:

a. Vote upon and approve the Rules of the Convention;

b. Organize by electing, from its own members the Officers of the Central Committee listed in Article IV, Section 1 of these bylaws;

c. Elect delegates to the State Convention of the Democratic Party;

d. Approve committees for the purpose of nominating candidates for positions that did not have a candidate on the primary ballot;

e. Take all other actions as set forth in 10 ILCS 5/7-8

Section 5. The officers of the Central Committee shall be the County Chair, First Chair and Treasurer. Each officer so elected shall be a voting member of Executive Committee of DCDCC.

Section 6. The Officers of the Central Committee shall be elected at the County Convention in accord with the laws of the State of Illinois, these by laws, and the County Convention Rules as adopted.

Section 7. To be qualified to serve as an elected officer of the Central Committee, the candidate must have served as a Democratic elected or appointed precinct committeeman for at least 2 of the last 3 terms.

Section 8. The election of Central Committee officers shall be by weighted vote of the elected precinct committeeman.  The weighted vote shall be as follows: each elected precinct committeeman shall have one (1) vote for each ballot voted in his/her precinct by the primary electors of his/her party at the primary at which he/she was elected.

Section 9. All resolutions or votes other than the election of Central Committee Officers submitted to Central Committee shall be decided by majority vote of the members present based on one person one vote. 

Section 10. In the event that the office of Chair, First Vice-Chair, or Treasurer is vacated, written notice shall be sent to all members of the Central Committee within seven (7) days of vacancy.  A meeting of the Central Committee shall be called to elect a successor in office with no less than thirty (30) days but no more than sixty (60) day notices after the date of vacancy.  However, if such a vacancy occurs in the office of Chair within 120 days before the second Monday succeeding the primary election, the First Vice-Chair shall continue as acting Chair.

 

ARTICLE IV. ELECTED OFFICERS, VICE CHAIRS AND APPOINTED POSITIONS 

Section 1: The Elected Officers of the Central Committee shall have the duties as set forth herein.

A.  County Chair

(1)  The County Chair (“Chair”) shall be the executive head of the DCDCC.

(2) The County Chair shall have the following duties:

(i). Preside over the County Convention and all other meetings of the Central Committee and its Executive Committee.

(ii). Appoint with the approval of the Executive Committee all Appointed Officers of the Central Committee.

(iii).  Fill any vacancy,  after consultation with the township chair, in which the vacancy exists, of a precinct committeeman created by resignation or failure to elect a committeeman.  Provided, however, that:

a. No precinct committeeman may be appointed between the primary election and the County Convention;

b.  No precinct committeeman may be appointed in any township between the County Convention and the next regularly scheduled township meeting provided the meeting is held within thirty (30) days of the County Convention;

c. All appointed precinct committeemen must be a resident of DuPage County, Illinois; and

d. No individual shall be appointed as precinct committeeman in a precinct located within a township other than the township in which he/she resides.

(iv) Be a member of and appoint the Chairman and members of all standing committees or any other committee as may be deemed necessary.

(v)  Call and chair meetings of the Central Committee as required by law or these by laws.

(vi).  Exercise such other powers and perform such other duties as shall be incident to the office of County Chair or delegated to him by statute.

(vii). Be a voting member of the Executive Committee of the Central Committee.

(3). The Chair shall not serve as the chair of any township Democratic organization.

B.  First Vice-Chair

(1). The First Vice-Chair shall have the following duties:

(i).  Preside over all meetings in the absence of the County Chair;

(ii).  Perform such other duties as assigned to him/ her by the Chair;

(iii).  Succeed to the office of Chair in the event of a vacancy for any reason until a successor is duly elected;

(iv). Chair meetings of the Central committee in the absence of the County chair;

(iv). Be a member of the Executive Committee of the Central Committee.

C.  Treasurer

(1). The Treasurer shall have the following duties:

(i). Be the official custodian of all monies of the Central Committee or any agency or committee thereof.

(ii).   Deposit all monies in a bank designated by the Executive Committee and maintain precise records thereof, which shall be open for inspection by any member of the Executive Committee.

(iii).  Disperse monies only upon vouchers, indicating the purpose and approved by the County Chair.  All disbursements over Twenty-Five Dollars ($25) shall be made only by check.  All voucher disbursements over Seven Hundred Fifty Dollars ($750) shall be approved by the Executive Committee.

(iv).  Submit an annual fiscal report to the Executive Committee;

(v).  Submit all books to the Finance Committee for audit at least once annually; and

(vi).  Be bonded at the expense of the Central Committee.

(vii). Be a voting member of the Executive Committee of the Central Committee.

Section 2:  Appointed Vice Chairs. The County Chair with the approval of the Executive Committee shall appoint the Vice Chairs set forth in this Section 2.  The appointed Vice Chairs shall attend and shall be voting members of the Executive Committee. The Appointed Vice Chairs shall be as follow:

A.  Vice-Chair of Finance

1. The Vice-Chair of Finance shall have the following duties:

(i) Assist in planning, organizing, overseeing and promoting fundraising activities for the DPDCC

(ii) Report monthly to the Chair the status of all fundraising activities

(iii) Attend all meetings of the Central Committee and Executive Committee

(iv) Perform all other duties assigned by the Chair or Executive Committee.

 

B.  Vice Chair of Governmental Affairs

1. The Vice Chair of Governmental Affairs shall have the following duties:

(i). Chair  the Governmental Affairs Committee;

(ii). Keep abreast of and report to the Elected Officers from time to time matters of governmental affairs

(iii). Perform all other duties as assigned by the Chair.

 

C.  Vice Chair of Union Relations.

1. The Vice-Chair of Union Relations shall have the following duties:

(i). Serve as the Chair of the Union Relations committee;

(ii). Promote, organize and oversee all activities of the Union Relations Committee;

(iii). Perform all other duties as assigned by the Chair.

D.  Vice Chair of Women and Minorities Outreach 

1. The Vice Chair of Outreach shall have the following duties:

(i). Chair the Women and Minorities Outreach Committee

(ii). Communicate with organizations within DuPage County

(iii). Perform such other duties as requested by the Chair.

Section 3.  Appointed Position. The County Chair shall appoint the Secretary, Sergeant at Arms and Parliamentarian. The Secretary shall be a voting member of the Executive Committee. The Sergeant at Arms and the Parliamentarian  shall not be a voting member of the Central Committee. The duties of each Appointed Position shall be as set forth herein.

A.  Secretary

1. The Secretary shall perform the following duties:

(i) Be the official custodian of all records of the Central Committee

(ii) Maintain minutes of all meetings of the Central Committee and Executive Committee

(iii) Maintain current lists including their names, addresses, telephone numbers and email addresses a of committeemen, election judges and registrars and make the same available to the Executive Committee

(iv) Provide notice of Executive Committee meetings and Central Committee meetings to all qualified members of each committee

(v) Assist the County Chair with correspondence as requested by the County Chair.

B.  Sergeant at Arms

 

1. The Sergeant at Arms shall perform the following duties:

(i) Keep order at all meetings of the DCDCC

(ii) Perform such other duties as assigned by the Chair or the Executive Committee.

 

C.   Parliamentarian

1. The Parliamentarian shall perform the following duties:

(i) Be the official parliamentarian of all meetings of the DPDCC

(ii) Perform such other duties as assigned by the Chair or the Executive Committee.

ARTICLE V.  EXECUTIVE COMMITTEE

Section 1: Purpose. The Executive Committee shall,  with the County Chair, have the general responsibility for all day to day affairs of the Central Committee and take appropriate steps to accomplish the principles of the Democratic Party. It shall make recommendations to the Chair on appointments to be made by the Chair, and shall serve as a search committee for candidates to present to voters.

Section 2. Qualifications. An Executive Committee member must be an elected or appointed precinct committeeman.

Section 3.  Duties:  All day to day operations of the Central Committee shall be conducted by the Executive Committee, provided, however, that this does not inhibit in any way the ability of the Central Committee to conduct any business on behalf of the Democratic Party of DuPage County.

Section 4:  The Executive Committee shall consist of the following members:

(a)  The elected officers of the Central Committee.

(b) The Appointed Vice Chairs and Appointed Positions under Article IV.

(c) The Chairs of the Standing Committees appointed under Section 5 of this Article, but they shall not be entitled to vote on any matter before the Executive Committee, except for those who are officers of the DPDC, township chairs or delegates.

(d) All current Chairpersons of a DuPage County Township Democratic Organization provided however that for a chairperson to vote at the Executive Committee meetings, the Township Organization shall have adopted by-laws and filed a copy of said bylaws with the DCDCC.  All such Chairpersons shall be entitled to vote on any matter before the Executive Committee.

(e) All past County Chairs who reside in DuPage County and who are elected or appointed precinct committeemen. All such past County Charis shall be entitled to vote on any matter before the Executive Committee.

(f)  Thirty-one (31) Delegates from the DuPage County Township organizations elected in accord with this subsection. Each such qualified and duly elected or alternate delegate shall be entitled to vote on any matter before the Executive Committee except as provided in (v) below. The delegates shall be selected as follows:

(i) Each DuPage County Township shall be entitled to that number of delegates that is equal to 31 (total delegates) multiplied by the percentage that the Township’s  total number of Democratic votes bears to  the total Du Page County Democratic votes in the last primary election prior to the delegate election.  Notwithstanding the forgoing, no township shall have less than one Delegate in addition to the chair of its Township Democratic Organization.

(ii)  Within thirty (30) days from the County Convention, each Township Democratic Organization shall elect its Delegates to the Executive Committee.  In addition to the members to be elected in accordance with this article, each township shall elect one Alternate for each Delegate serving from that township.  Both Delegates and Alternates shall be elected by weighted vote or by one man one vote as provided in the rules as adopted by the township.

(iii)  In the absence of an elected Delegate at a meeting of the Executive Committee, the chair of the applicable Township Democratic Organization shall appoint one of the Alternates to act as a Delegate at such meeting. The township chair shall notify the county chair in advance of the meeting when possible.

(iv) In the event of a vacancy in the office of Delegate or Alternate the Township Democratic Organization in which the vacancy exists shall elect a replacement within 30 days after the vacancy is declared.

(v)  To be a voting delegate the committeeman must be a dues paying member of the DCDCC as determined by the Finance Committee, and the Township from which the delegate is representing must have adopted by-laws and filed a copy of said bylaws with the DCDCC, 

Section 5.  Meetings.  The Executive Committee shall meet at least four (4) times each year, with one such meeting held each calendar quarter.

Section 6. Notice. The Notice for each Executive Committee meeting shall be in writing or by electronic mail to each member at least five (5) days in advance and shall include the County Chairs proposed agenda and any resolutions submitted to the Chair for consideration by the Executive Committee.

Section 7.  Special Meetings of the Executive Committee. A special meeting of the Executive Committee may be called by the Chair or upon written request of thirty-four percent (34%) of the Executive Committee delivered to the County Chair, who shall then call a special meeting. In either event the special meeting shall require a minimum of ten (10) days’ notice unless an earlier meeting is necessary to approve an expenditure in excess of the amount in Article IV, Section 1 (C) (1) (iii). 

Section 8:  Procedure. The following procedure shall apply to all Executive Committee meetings.

(a)  A quorum of the Executive Committee shall consist of no fewer than 40% of the total membership of the Executive Committee.

(b)  The Executive Committee shall decide matters by a majority vote of the voting members present except as provided in the latest edition of Robert’s Rules of Order.

(c)  After determination that a quorum is present, the first order of business shall be the adoption of the agenda as furnished with notice, or as properly amended.  The Executive Committee shall then proceed to the business before them in the following order.

(1)  Approval of the minutes of the previous meeting;

(2)  Treasurer’s Report;

(3)  Chair’s Report;

(4)  Executive Director’s Report;

(5)  Standing and special committee reports;

(6)  Unfinished business;

(7)  New Business;

(8)  Resolutions;

(9)  Township Reports;

(10)  Adjournment.

(d)  New business or resolutions submitted for consideration or adoption may be referred by the County Chair to the proper committee for consideration, study and report, unless a majority votes to overrule the chair’s referral.

(e)  In order to be considered at a meeting of the Executive Committee, any Resolution shall be submitted in writing to the Chair in electronic format prior to notice of the meeting and agenda being sent to the Executive Committee pursuant to these by laws or the rules adopted by the Executive Committee.  Any Resolution not submitted to the Chair in this manner shall not be considered at any meeting of the Executive Committee unless it is of  an emergency nature, was provided in writing to any Executive Committee meeting, and a vote thereon is properly approved by at least one-third (1/3) of the voting Committee members present.

(f)  In the event a Resolution is tabled or postponed definitely or indefinitely, the Resolution need not be sent to the members of the Executive Committee together with the agenda for the following meeting.  However, a copy of the Resolution shall be made available to all members of the Executive Committee at any meeting in which a Resolution is to be considered.

(g)   A copy of the Resolutions shall be made available to all members of the Executive Committee at the meeting at which it is to be considered.

(h)  All procedural matters before the Executive Committee shall be governed by the most current edition of Robert’s Rules of Order unless otherwise modified by these bylaws or rules adopted by the Executive Committee.

(i) The Parliamentarian of the Central Committee shall also serve as Parliamentarian of the Executive Committee.

Section 9:  Standing Committees.  The following standing committees of the Executive Committee shall be established:

(i)    Finance Committee;

(ii)   Governmental Affairs Committee;

(iii)  Union Relations Committee

(iv)  Election Committee;

(v)   Election Judge Committee; and

(vi)  Women and Minorities Outreach Committee.

(b)  All Chairs or members of the standing committees shall be appointed by the County Chair with the approval of the Executive Committee.

(c)  All Democrats in good standing residing within DuPage County, whether or not elected precinct committeemen, shall be eligible to serve on committees.

(d) The Chairs of each standing committee shall be an Ex-Officio member of the Executive Committee.

ARTICLE VI.  AMEDMENTS. 

Section 1: These By-Laws may be amended by a two-thirds vote of the members present and voting at a regular or special meeting of the Central Committee, provided that written notice of the proposed amendment has been given to the members at least one (1) month in advance of the meeting.

ARTICLE  VII.  CONDUCT OF MEETINGS. 

Section 1: All meetings of the Central Committee and Executive Committee shall be conducted according to Robert’s Rules of Order, except when in conflict with the law of the State of Illinois or these By-Laws.

By-Laws of the DuPage County Central Committee 3-10-16